Executive Assistant at 360 Degree Habitat Limited

360 Degree Habitat Limited, is currently seeking to employ suitably qualified candidates to fill the position below:

Job Title: Executive Assistant


Responsibilities

• To provide value added support during the day to day activities of our senior management, freeing up much valuable time to allow them to focus on the projects


• Primary telephone and email coverage for the management


• Screening calls; managing calendars; making travel, meeting and event arrangements.


• Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.


• Preparing documentation for meetings and conference calls, drafting letters and memos


• Complex diary management and organization of: internal and external meetings including client meetings, senior management functions and video/conference calls


• Arrange internal and external meetings.


• Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.


• Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics


• Managing inbox of Head and MDs: Screening emails, responding where appropriate


• Arranging regular global and complex travel itineraries – flights, hotels, cars etc.


• Completion of expense claims and invoice payments.


• Typing, filing, copying confidential documents


• Conduct online and off-line research as requested.


• Devise and employ fruitful sourcing strategies.


• Prepare expense reports.


• Maintain confidential information of the higher management.


• Performs administrative duties for executive management.


• Preparing reports and financial data; training and supervising other support staff; and customer relations.


• Examine and re-evaluate existing contracts/Projects.


• Frequent personal administration and ad-hoc secretarial requests as assigned

Qualifications/Requirements

• Higher Certificate/Bachelor’s Degree in Administration or other relevant field


• Ideally, an experienced Personal Assistant from a financial institution preffered


• 2-4 years of PA experience for a senior manager as a minimum


• Excellent technical knowledge of Microsoft Office applications


• Must possess competent customer service skills


• Ability to handle sensitive and confidential information


• Multi-tasking


• Adaptability,team working style


• Communication; Building Relationships


• Decision Making & Judgment


• Integrity & Professionalism


• Technical Ability


• The ideal candidate must be flexible and have excellent organizational and planning skills

Location: Lagos

Closing Date

11th November, 2016

Method of Application

Applicants should send their updated Applications via mail to: info@360degreehabitats.com

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Executive Assistant at 360 Degree Habitat Limited