COOPI Cooperazione Internazionale, is a humanitarian, non-confessional and independent organization founded in 1965 in Milan, Italy. For more than 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
We are recruiting to fill the positions below:
Job Title: HR Administrator
Location: Maiduguri
Scope of the Vacancy
- The HR support is responsible to set up and review COOPI Nigeria tools and regulations for HR management.
Main Duties / Responsibilities
Under the direct supervision of the Head of Mission and in link with the Country Administrator, he/she:
- Review the internal HR regulation according to the law
- Guarantee the coherence of the organization of work and define the remuneration policy
- Review the internal salary grid after having conducted a benchmark within the main INGO working in our same area of intervention.
- Support the administrative team and HR officer in setting up the necessary tools for HR management.
- Support the definition and implementation of administrative procedures that ensure compliance with social legislation and donors rules
Profile of the Candidate (Education, Training, Competences, Skills)
Minimum Requirements:
- Master’s degree in Human Resource
- At least 5 years of working experience on HR area with experience within INGO
- Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
- Experience in data collection, analysis, and report writing
- Excellent in English (oral and written)
- Experience in designing and conducting training and set up tools management
- Ability to plan, organize work, communicate and reports effectively (both in writing and verbally)
- Proven ability to prioritize tasks and meet deadlines
- Team player, effective communicator, successful negotiator, creative and analytical thinker, active learner, able to work in a multicultural environment
- Proven commitment to accountability practices
- Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
- Excellent Microsoft Office applications skills (Excel, Word, Power point, Emails, Skype, Web researchers)
- Knowledge of and adherence to COOPI Code of Conduct, understands other international development guidelines
Interested and qualified candidates should:
Click here to Apply for this Position
Job Title: Protection Project Manager, UNICEF
Location: Potiskum, Yobe
Donor: UNICEF
Duration: 1 year
Background
- COOPI started its operations in North-East Nigeria in July 2014 to carry out a rapid evaluation of the most relevant constraints suffered by the Internally Displaced People (IDPs) displaced by the food crisis and the Boko Haram insurgency in the Lake Chad Basin.
- COOPI’s aim is to support the most basic and pressing needs of communities affected by the conflict. COOPI is providing a multi-sectoral emergency response to the IDPs, returnees and host population focused on food security, nutrition, protection and education. COOPI main area of intervention is Yobe State but we are also present in Borno.
Scope of the Vacancy
- The Project Manager is responsible for the overall activities’ planning, execution and reporting of his/her projects.
- He/she is directly assigned to, and responsible of the supervision of all logistics, HR, financial and overall functioning aspects for his projects.
Main Duties / Responsibilities
- Under the direct supervision of the Head of base and in link with the Program Coordinator, he/she:
- Designs the detailed work plan in line with the project guidelines and description, guaranteeing the smooth implementation of all the activities on-time, on-quality and on-budget;
- In cooperation and synergy with the project staff, plans and monitors the activities’ progress, in compliance with the contract signed with the donor, with donor’s and COOPI’s procedures, and with the specific Project Structure and Reporting Lines definition, making use of the financial instruments provided by the organization;
- In collaboration with the Administrative and the Logistics team, plans and monitors the expenditures in line with the project’s implementation needs;
- In cooperation with the Program Coordinator, finalizes the data provided by the Child Protection Officer, supports the preparation, in compliance with the deadlines, of the narrative reports expected by the donors and by the partners;
- Coordinates the overall project: supervises the overall effectiveness and efficiency of the staff; monitors the accuracy and efficiency of the case management activities; in collaboration with the Child Protection Officer, deals with possible cases which cannot be addressed by the available and ongoing referral network;
- Contributes in consolidating the case management referral network by establishing proficient collaboration with the partners working in the targeted areas and actively suggesting gaps and recommendations to the supervisors;
- Contributes and approves the line of training designed by the Child Protection Officer;
- Represents COOPI with the local / State authorities and partners (SEMA, MSWSD, MYASD, NGOs and UN agencies at local level Protection Working Group meetings);
- In collaboration with the Program Coordinator and head of base, prepares all the formal communication and contract modification requests (ex. budget modification) of the project;
- Manages the goods purchased for the project; for all goods purchased by the project, support updates of the inventory and guarantee the respect of the policies and guidelines, in cooperation with the Logistics Office;
- In collaboration with the Program Coordinator and in synergy with the specific reporting lines of the projects, promotes and manages relations with the local government institutions, NGOs, and other local partners available in the area;
- Executes any other task necessary to good and timely completion of the projects, identified in mutual agreement.
- In coordination with the Administrative team, supports in hiring of new staff directly related to the project and conducts staff appraisals Upholds COOPI’s mission and Charter of Values;
- Follows and enforces all COOPI codes of conduct and policies (globally and in-country);
- Performs any other duties as requested by the supervisor.
Minimum Requirements
- Master’s Degree in education, legal studies, sociology, political science and /or humanities or any related field.
- At least 3 years of working experience in/with INGO on Protection area
- Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
- Experience in data collection, analysis, and report writing
- Excellent in English (oral and written)
- Experience in designing and conducting training in INEE and Child Protection issues especially in the areas of human rights, gender, capacity building, added advantage, SGBV
- Ability to plan, organize work, communicate and reports effectively (both in writing and verbally)
- Proven ability to prioritize tasks and meet deadlines
- team player, effective communicator, successful negotiator, creative and analytical thinker, active learner, able to work in a multicultural environment
- Excellent communication skills, calm, with a good sense of humour
- Proven commitment to accountability practices
- Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
- Excellent Microsoft Office applications skills (Excel, Word, Power point, Emails, Skype, Web researchers)
- Knowledge of and adherence to COOPI Code of Conduct, understands other international development guidelines.
Interested and qualified candidates should:
Click here to Apply for this Position
Application Deadline 27th December, 2017.
Job Title: Protection Project Manager, UNICEF
Location: Potiskum, Yobe
Donor: UNICEF
Duration: 1 year
Background
- COOPI started its operations in North-East Nigeria in July 2014 to carry out a rapid evaluation of the most relevant constraints suffered by the Internally Displaced People (IDPs) displaced by the food crisis and the Boko Haram insurgency in the Lake Chad Basin.
- COOPI’s aim is to support the most basic and pressing needs of communities affected by the conflict. COOPI is providing a multi-sectoral emergency response to the IDPs, returnees and host population focused on food security, nutrition, protection and education. COOPI main area of intervention is Yobe State but we are also present in Borno.
Scope of the Vacancy
- The Project Manager is responsible for the overall activities’ planning, execution and reporting of his/her projects.
- He/she is directly assigned to, and responsible of the supervision of all logistics, HR, financial and overall functioning aspects for his projects.
Main Duties / Responsibilities
- Under the direct supervision of the Head of base and in link with the Program Coordinator, he/she:
- Designs the detailed work plan in line with the project guidelines and description, guaranteeing the smooth implementation of all the activities on-time, on-quality and on-budget;
- In cooperation and synergy with the project staff, plans and monitors the activities’ progress, in compliance with the contract signed with the donor, with donor’s and COOPI’s procedures, and with the specific Project Structure and Reporting Lines definition, making use of the financial instruments provided by the organization;
- In collaboration with the Administrative and the Logistics team, plans and monitors the expenditures in line with the project’s implementation needs;
- In cooperation with the Program Coordinator, finalizes the data provided by the Child Protection Officer, supports the preparation, in compliance with the deadlines, of the narrative reports expected by the donors and by the partners;
- Coordinates the overall project: supervises the overall effectiveness and efficiency of the staff; monitors the accuracy and efficiency of the case management activities; in collaboration with the Child Protection Officer, deals with possible cases which cannot be addressed by the available and ongoing referral network;
- Contributes in consolidating the case management referral network by establishing proficient collaboration with the partners working in the targeted areas and actively suggesting gaps and recommendations to the supervisors;
- Contributes and approves the line of training designed by the Child Protection Officer;
- Represents COOPI with the local / State authorities and partners (SEMA, MSWSD, MYASD, NGOs and UN agencies at local level Protection Working Group meetings);
- In collaboration with the Program Coordinator and head of base, prepares all the formal communication and contract modification requests (ex. budget modification) of the project;
- Manages the goods purchased for the project; for all goods purchased by the project, support updates of the inventory and guarantee the respect of the policies and guidelines, in cooperation with the Logistics Office;
- In collaboration with the Program Coordinator and in synergy with the specific reporting lines of the projects, promotes and manages relations with the local government institutions, NGOs, and other local partners available in the area;
- Executes any other task necessary to good and timely completion of the projects, identified in mutual agreement.
- In coordination with the Administrative team, supports in hiring of new staff directly related to the project and conducts staff appraisals Upholds COOPI’s mission and Charter of Values;
- Follows and enforces all COOPI codes of conduct and policies (globally and in-country);
- Performs any other duties as requested by the supervisor.
Minimum Requirements
- Master’s Degree in education, legal studies, sociology, political science and /or humanities or any related field.
- At least 3 years of working experience in/with INGO on Protection area
- Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
- Experience in data collection, analysis, and report writing
- Excellent in English (oral and written)
- Experience in designing and conducting training in INEE and Child Protection issues especially in the areas of human rights, gender, capacity building, added advantage, SGBV
- Ability to plan, organize work, communicate and reports effectively (both in writing and verbally)
- Proven ability to prioritize tasks and meet deadlines
- team player, effective communicator, successful negotiator, creative and analytical thinker, active learner, able to work in a multicultural environment
- Excellent communication skills, calm, with a good sense of humour
- Proven commitment to accountability practices
- Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
- Excellent Microsoft Office applications skills (Excel, Word, Power point, Emails, Skype, Web researchers)
- Knowledge of and adherence to COOPI Code of Conduct, understands other international development guidelines.
Interested and qualified candidates should:
Click here to Apply for this Position
Application Deadline 27th December, 2017.
Job Title: Project Administrator
Location: Damaturu, Yobe
Type of contract: Fixed Term Contract
Duration: 12 months renewable
Starting Date: ASAP
Context and Background
- Since the declaration of state of emergency in the Nigerian federal States of Borno, Yobe, and Adamawa, the escalation of the Boko Haram insurgency has led to multiple displacement crises, with communities fleeing their area of origin to take refuge in camps or host communities.
- In 2014 there was a substantial increase in violence related to Boko Haram and the counter insurgency operations, consequently creating acute and largely unmet humanitarian needs, as IDPs are cut off from their homes and livelihoods, basic services, kinship and social ties.
- In September 2014, COOPI began operating in north eastern Nigeria in response to the humanitarian crisis caused by the insurgency, established its operation in Bauchi State and later expanded to Yobe State considering the heightened presence of IDPs in the LGAs of Fika, Damaturu, Potiskum, Geidam and Yunusari.
- Recently, COOPI initiated a Food Security and Nutrition intervention in Kaga LGA (Borno State) and establishes a presence in Maiduguri to launch an Education and Protection projects. COOPI is currently operating in 5 LGAs in Yobe State, reaching about 25,000 individuals among IDPs and host communities with a multi-sectoral intervention covering nutrition, food security and child protection.
- COOPI has recently developed a cash & voucher based response system in Nigeria to address the food insecure communities while integrating this approach with a nutrition component – community outreach, referral system, IYCF campaign and appropriate therapeutic services addressed to malnourished children and pregnant and breastfeeding women.
- Given the unfolding large scale emergency in the north eastern Nigeria, COOPI plans to scale up its current operations in Yobe state and reach newly accessible areas, in addition to areas receiving Nigerian returnees from Niger, with its multi-sectoral services including food security, cash transfer programming, nutrition and protection.
Role Purpose
- He/she ensures the correct administrative-financial management and the sustainability of both the Area Coordination and the Field offices depending from it, by contributing to the preparation of the coordination and projects’ budget, to the final balances control, and by monitoring the correct predisposition of all financial reports, in compliance with COOPI and the donors’ procedures.
Responsibilities
- Planning and coordination budget control: He/she prepares, in collaboration with the Area Coordination, and regularly verifies the budget performance for all costs related to the Area Coordination. He/she monitors the sustainability of the Area Coordination and the field offices under its responsibility, and verifies the correct attribution/distribution of fixed costs to the projects.
- Budget preparation and projects’ economic-financial control: He/she participates to the project budget finalization in conformity with the Country Coordination planning; in collaboration with the Project Managers, the Project Administrators and the Area Coordinator. He/she regularly identifies the economic and financial engagements necessary for carrying out the project activities.
- Financial Management: He/she manages the bank accounts, supervises and controls the bank operation in the area, in collaboration with the Country Coordination: he/she monitors the donors’ funding for the projects (anticipations and tranches reception); he/she ensures the correct and regular control of the project’s funds; he/she monitors the bank transfers reception for dispatch to the projects.
- Projects’ economic-financial monitoring: In collaboration with the Project Managers and/or Area Administrators and the Head of Mission/Area Coordinator, he/she regularly verifies the projects’ economic-financial performance: final balance, expenditure excess, expenditure projection, financial forecast for the activities’ carry out.
- Financial reporting and auditing : He/she finalizes and controls all intermediate and final financial reports to be transmitted to the donors, before transmitting them to the central headquarters; He/she ensures the collection, filing and control of all projects’ vouchers; He/she supports the Administrative Coordinator n the preparation and carry out of audits in the area, and transmits all projects’ related documents to the Country Coordination.
- Local staff management and local and expatriate staff administration: He/she manages and supervises the administrative staff at work in the Area Coordination; He/she trains the Field offices/Project Administrators under the responsibility of the Area Coordination and regularly monitors the work (remotely or through on field missions); He/she supervises and controls all contracts, salaries and verifies the respect of COOPI standards.
- Procedures: He/she provides technical support to the Project Managers and to the Project Administrators/Area Administrators for a correct application of COOPI and the donor’s administrative procedures in goods, staff and services purchases.
- Data elaboration and transmission: He/she regularly produces and transmits to the Country Coordination all information and data requested by the Milan’s Headquarters and data related to the final balance, according to the planned schedule.
- Administrative documents filing: He/she ensures the correct filing of the area’s administrative documents (coordination and projects), in compliance with the organization’s procedures.
- Institutional relations: in cooperation with the Area Coordinator and the Administrative Coordinator, he/she manages all relations and related bureaucratic practices, with public administrative agencies in the country (work inspectorate, taxes general Directorate, banks etc.) and with the administrative-financial offices of the donors’ decentralized delegations.
Requirements
- Minimum of 5 years’ relevant work experience in large organizations.
- At least 3 years’ work experience in a similar role within a international non-governmental organization (NGO), donor or multilateral agency.
- Substantial experience working with International NGO’s, UN agencies and networking and negotiating with authorities.
- Very strong financial analysis skills and an extensive practical experience working with financial tools, highly proficient with excel such as using pivot table, developing macros, etc.
- Ability to motivate and guide staff working in a complex conflict environment, preferably experience from an African context. Previous experience in Nigeria is an advantage.
- An excellent interpersonal skills (Good analytical, negotiation, advocacy and communication skills) and demonstrated ability to establish effective team and external relations
- Experience with capacity building of national staff.
- Ability to work under pressure in a rapidly changing and sometimes insecure environment
- Excellent English language skills both written and spoken are essential.
Interested and qualified candidates should:
Click here to Apply for this Position
Application Deadline 27th December, 2017.
Job Title: Programme Coordinator
Location: North East (Maiduguri) with frequent travel to Yobe state and when necessary Abuja
Context and Background
- Since the declaration of state of emergency in the Nigerian federal States of Borno, Yobe, and Adamawa, the escalation of the Boko Haram insurgency has led to multiple displacement crises, with communities fleeing their area of origin to take refuge in camps or host communities.
- In 2014 there was a substantial increase in violence related to Boko Haram and the counter insurgency operations, consequently creating acute and largely unmet humanitarian needs, as IDPs are cut off from their homes and livelihoods, basic services, kinship and social ties. In September 2014, COOPI began operating in north eastern Nigeria in response to the humanitarian crisis caused by the insurgency, established its operation in Bauchi State and later expanded to Yobe State considering the heightened presence of IDPs in the LGAs of Fika, Damaturu, Potiskum, Geidam and Yunusari.
- The Programme Coordinator (PC) is the focal point of COOPI’s program in the North East of Nigeria. In consultation with the Head of Mission, he/she formulates the strategy for the Nigerian mission and ensures it implementation in accordance with COOPI policies, donor expectation, local and international legislation. He/she coordinates and evaluates all aspects of the COOPI projects, and facilitates the flow of information from the field to the capital. The Programme Coordinator also plays a strategic role for COOPI’s external relationships, liaising with donors and stakeholders in collaboration with the HoM.
Specifically, he/she:
Coordinates and supervises the program country strategy implementation:
- Contributing to the design and update of the country strategy by providing inputs to the Head of Mission.
- Visiting COOPI field activities regularly and reporting on problems, challenges and obstacles while building an intimate knowledge of fieldwork realities
- Ensuring the monitoring and evaluation of the program including the identification of needs and gaps
- Monitoring and reviewing the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies and keeping the Head of Mission updated on relevant developments.
Coordinates the overall implementation of the projects:
- Ensuring objectives are met within the required time frame and budget and according to COOPI and donors’ procedures
- Taking preventative and corrective action when necessary.
- Ensuring the overall planning and follow-up of technical reporting for donors, authorities and internal requirements in coordination with the support departments.
- Ensuring synergy between Technical and Support services
- Ensuring the implementation of recommendations resulting from internal audit, experts’ field visits, HQ advisors etc.
- Piloting the internal quality control, by promoting monitoring mechanisms (ex: self-evaluation tool), facilitating internal control and external evaluations
Represents and liaises for operational strategy and program to donors, authorities, UN, NGOs in link with the head of Mission:
- Developing and maintaining relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UN agencies and other NGOs) and representing COOPI at relevant state level meetings (e.g. state and local government, sector-coordination and security) in order to facilitate and ensure cooperation and partnerships.
- Strengthening field and capital level information-sharing with IOs, NGOs and Government
- Contributing to the identification of potential funding opportunities
Analyzes Humanitarian needs and response:
- Collecting, summarizing and analyzing information from external sources and from technical advisors for future opportunities
- Supporting the project team for proposals writing (narrative and financial) to address the identified needs.
Minimum Requirements
- A minimum of 5 years of work experience in project formulation, implementation and coordination in the humanitarian context with International NGOs
- Experience in working with different Donors (ECHO, USAID, UN agencies etc.)
- Strong managerial skills.
- Good knowledge of humanitarian standard and background (ex. Sphere standard)
- Good report writing skills;
- Good knowledge and use of the English Language;
- Proactive aptitude in terms of planning and coordination with different bodies, institutions and Reference Points;
- Target oriented and problem-solving aptitude;
- Good leadership skills, aimed at managing and motivating a team;
- Positive ability to bear stressful and complicated situations;
- Diplomatic and confidentiality skills;
- Advanced IT skills
- Previous experience in the Region is an asset.
- University degree relevant subject (post graduate degree required).
Conditions
- This is a Non-Family Duty post.
- Salary and other conditions are based on COOPI’s salary grid.
Interested and qualified candidates should:
Click here to Apply for this Position
Application Deadline 27th December, 2017.
Job Title: Project Manager – WFP
Location: Damaturu, Yobe
Duration: 6 months, renewable
Starting Date: 8th January, 2018
Donors: UNICEF, UNHCR
COOPI in Nigeria
- COOPI started its operations in North-East Nigeria in July 2014 to carry out a rapid evaluation of the most relevant constraints suffered by the Internally Displaced People (IDPs) displaced by the food crisis and the Boko Haram insurgency in the Lake Chad Basin.
- COOPI’s aim is to support the most basic and pressing needs of communities affected by the conflict.
- COOPI is providing a multi-sectoral emergency response to the IDPs, returnees and host population focused on food security, nutrition, protection and education. COOPI main area of intervention is Yobe State but we are also present in Borno.
Scope of the Vacancy
- The Project Manager is responsible for the overall activities’ planning, execution and reporting of his/her projects.
- He/she is directly assigned to, and responsible of the supervision of all logistics, HR, financial and overall functioning aspects for his projects.
Main Duties / Responsibilities
Under the direct supervision of the Head of base and in link with the Program Coordinator, he/she:
- Designs the detailed work plan in line with the project guidelines and description, guaranteeing the smooth implementation of all the activities on-time, on-quality and on-budget;
- In cooperation and synergy with the project staff, plans and monitors the activities’ progress, in compliance with the contract signed with the donor, with donor’s and COOPI’s procedures, and with the specific Project Structure and Reporting Lines definition, making use of the financial instruments provided by the organization;
- In collaboration with the Administrative and the Logistics team, plans and monitors the expenditures in line with the project’s implementation needs;
- In cooperation with the Program Coordinator, finalizes the data provided by his/her team, supports the preparation, in compliance with the deadlines, of the narrative reports expected by the donors and by the partners;
- Coordinates the overall project: supervises the overall effectiveness and efficiency of the staff; monitors the accuracy and efficiency of activities;
- Represents COOPI with the local / State authorities and partners
- In collaboration with the Program Coordinator and head of base, prepares all the formal communication and contract modification requests (ex. budget modification) of the project;
- Manages the goods purchased for the project; for all goods purchased by the project, support updates of the inventory and guarantee the respect of the policies and guidelines, in cooperation with the Logistics Office;
- In collaboration with the Program Coordinator and in synergy with the specific reporting lines of the projects, promotes and manages relations with the local government institutions, NGOs, and other local partners available in the area;
- Executes any other task necessary to good and timely completion of the projects, identified in mutual agreement.
- In coordination with the Administrative team, supports in hiring of new staff directly related to the project and conducts staff appraisals Upholds COOPI’s mission and Charter of Values;
- Follows and enforces all COOPI codes of conduct and policies (globally and in-country);
- Performs any other duties as requested by the supervisor.
Minimum Requirements
Profile of the Candidate (Education, Training, Competences, Skills):
- Master’s degree in Food Security/Nutrition and /or Humanities or any related field.
- At least 3 years of working experience in/with INGO. On FSL area. Experience managing a WFP project is a +
- Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
- Experience in data collection, analysis, and report writing
- Excellent in English (oral and written)
- Ability to plan, organize work, communicate and reports effectively (both in writing and verbally)
- Proven ability to prioritize tasks and meet deadlines
- Team player, effective communicator, successful negotiator, creative and analytical thinker, active learner, able to work in a multicultural environment
- Excellent communication skills, calm, with a good sense of humour
- Proven commitment to accountability practices
- Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
- Excellent Microsoft Office applications skills (Excel, Word, Power point, Emails, Skype, Web researchers)
- Knowledge of and adherence to COOPI Code of Conduct, understands other international development guidelines.
Interested and qualified candidates should:
Click here to apply for this Position
Application Deadline 27th December, 2017.
Job Title: Area Coordinator
Locations: Potiskum, Damaturu, Maiduguri
Scope of the Vacancy
- We are looking for 3 Area Coordinators for the bases of Potiskum, Damaturu and Maiduguri.
- The Area Coordinator is responsible for the overall management, execution and reporting of the projects managed from his/her base. He/she is directly assigned to, and responsible of the supervision of all logistics, HR, financial and overall functioning aspects for the projects and of the base.
Main Duties / Responsibilities
Under the direct supervision of the Head of Mission and in link with the Coordination, he/she ensures COOPI intervention coordination in his/her area of intervention. He/She:
Coordinates the implementation of the country strategy in his/her area of intervention:
- Participate in the development and updating of the country strategy by providing information from the field
- Ensuring the implementation in the field of the part of the country strategy for which he/she is responsible in collaboration with the head of Mission, the Program Coordinator and the project Managers.
Coordinates the implementation of programs in the field:
- Coordinate and control the implementation of planned projects
- Coordinate in the field the development of new projects in collaboration with program coordinator and project managers.
- Supervise the support services activities at field level, in collaboration with the support department managers
- Guarantee synergy between technical and support teams at field level
- Ensure the implementation of recommendations from internal audits / departmental field visits/field assessments
Manages the team in his/her area of intervention:
- Supervise and manage the members of his/her team under his/her direct responsibility
- Participate in the recruitment of his/her direct team (for expatriate staff in his area of intervention at the request of the Head of Mission)
- Monitor the social climate in its area of intervention and alert the Head of Mission in case of difficulties or social demands
- Ensure the global management of training needs for his/her team
- Encourage compliance with the charter and the fight against fraud and abuse of power and alert the Head of Mission in case of fraud or abuse of power.
Facilitates good relationship with coordination team:
- Keep the coordination team informed about program delivery
- Proactively solicit coordination team for any question that could jeopardize programs, funding; or the safety of teams and equipments
- Ensure that field teams clearly articulate requests for support to the coordination team to maximize operational effectiveness and programs’ impact
- In general, play a facilitating role between the “field” and the “coordination”
- Manage the follow-up of recommendations from the technical and support departments
- Represents COOPI and ensures relations with partners, authorities, UN agencies and NGOs in its area of intervention
Coordinate and supervise all partnerships:
- Participate in humanitarian coordination activities
- If necessary, implement at the local level the strategy and advocacy activities defined by the mission
Ensures the reporting and the communication:
- Coordinate the reporting activities with the Program Managers in the field in accordance with donors and the HQ requirements (type and quality of information)
- Coordinate the establishment of a program capitalization system to provide evidence to carry out advocacy activities
- Implementation good communication practices
Manage the safety and security of his/her area of intervention:
- Follow the evolution of the security environment (networking, gathering and analysis of information …)
- Maintain an effective network with local stakeholders on issues of context and security, collect and analyze information to establish context analysis and risk analysis.
- Regularly Update the Local Security Plan with the support of the Logistics Manager and the security officer and send it to the Head of Mission
- Briefe teams on context and security
- Guarantee compliance with safety rules with the support of the Logistics Department
- Manage any security incidents and report to the Country Director
- Actively participate in audits and ensure implementation of recommendations
Minimum Requirements
Profile of the Candidate (Education, Training, Competences, Skills)
- Master’s Degree in Humanitarian field.
- At least 3 years of working experience in/with INGO on project management and with at least 1-year experience as Head of base
- Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
- Experience in proposal writing, analysis, and report writing
- Excellent in English (oral and written)
- Experience in security management
- Ability to plan, organize work, communicate and reports effectively (both in writing and verbally)
- Proven ability to prioritize tasks and meet deadlines
- Team player, effective communicator, successful negotiator, creative and analytical thinker, active learner, able to work in a multicultural environment
- Excellent communication skills, calm, with a good sense of humour
- Proven commitment to accountability practices
- Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
- Ability to leave in a restricted area with curfew.
- Excellent Microsoft Office applications skills (Excel, Word, Power point, Emails, Skype, Web researchers)
- Knowledge of and adherence to COOPI Code of Conduct, understands other international development guidelines.
Interested and qualified candidates should:
Click here to Apply for this Position
Application Deadline 27th December, 2017.
Job Title: Logistics Coordinator
Location: Nigeria
Donor: UNICEF
Duration: 6 months, renewable
Starting Date: 2nd January, 2018.
Role Purpose
- He/she is responsible for the country’s logistics and security. He/she ensures the coordination and management of all aspects related to the country’s logistics and particularly: purchase procedures, goods/services supply, the transport systems and the technical organization of the work of all COOPI’s field offices in the country, in accordance with what is defined by the procedures. As well as this, under the supervision and in coordination with the Head of Mission and in close collaboration with the HQ, he/she is responsible for the security aspects of the mission.
Responsibilities
Country Logistics Coordination:
- He/she coordinates the country logistics function, both at Country Coordination level and at field office level.
- He/she ensures that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures.
Purchases Management:
- He/she ensures the correct application of the procedures – COOPI and the donors’ – related to goods and services’ purchases (including planning and necessary documents); he/she follows the suppliers performance in compliance with COOPI’s standards.
- He/she ensures that the selection process for goods and services and the contracts assignment (calls for tenders) occur in a transparent and coherent way.
Vehicles and Machines Management:
- In collaboration with the supervised staff, he/she ensures the machines/vehicles’ utilization planning.
- He/she ensures that vehicles’ maintenance and repair are carried out and that all monitoring reports and regular checks are correctly performed.
- He/she ensures that, relatively to the use of vehicles and machines, the organization’s procedures and the country’s rules are followed.
Logistics Reports:
- He/she ensures that all logistic-related reports are produced according to what is stated by the COOPI’s procedures and the Country Regulation (vehicles and goods’ management, supplies, purchases, storage space, staff reports etc.)
Institutional Relations:
- Upon delegation by the Head of Mission, he/she represents the organization at all logistical clusters and at security coordination meetings
Goods and Stock Management:
- He/she ensures that all goods are included in the inventory, and controlled when entering and exiting the storage space.
- He/she ensures the stock monitoring and the use of instruments for report writing;
- He/she monitors the correct goods’ use and conservation.
- He/she ensures that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods.
Staff Management:
- He/she coordinates, supervises and evaluates the logistical staff work. He/she ensures the training of the country’s logistical staff.
Security:
- He/she is responsible for the application, the update and the dissemination of the country security regulation at central and field level.
- He/she is responsible for conducting security and risk assessment in COOPI areas of intervention, participating to security meeting at central level.
- He/she is responsible for all goods and organization’s properties security; he/she cooperates and supports the Head of Mission/Area Coordinator about the expatriate and local staff security.
Profile
- A Degree in Logistics, Engineering, Business, or related field
- Minimum 3 years experience in the humanitarian field as logistics coordinator or in a similar position. Demonstrated experience in procurement, distribution, stock management, fleet management, communications, and security.
- Very good inter-personal and writing communication skills;
- Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
- Proficiency in written and spoken English;
- Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
- Strong analytical and practical problem-solving skills;
- Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
- Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
- Valid driving license
Interested and qualified candidates should:
Click here to Apply for this Position
Application Deadline 18th December, 2017.
