Solidarites International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs – water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH/ SHELTER AND FSL sectors in the North Eastern region (Four Areas in Borno State).
We are recruiting to fill the positon below:
Admin Manager
Job TypeFull Time
QualificationBA/BSc/HND
Experience
2 years
Location
Borno
Job Field
Administration / Secretarial
Goal/purpose
- Under the supervision of the administrative coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International procedures.
- He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.
- He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.
- He supports monitors and trains the members of his administrative team.
List of main activities
Administrative management of personnel:
- Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
- Supervise the administrative management of personnel recruitment and hiring at his/her base
- Supervise the archiving, handling and security of Solidarités International personnel files
- Draft employment contracts for employees at his/her base, and ensure that they are adhered to
- Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel
- Centralise training requests from teams and set up a training plan
- Assist in ordering and determining disciplinary measures
- Apply the formalities provided for sanctions and for termination or breach of contract
- Supervise the collection of elements needed to establish wages and monitor their proper implementation
- Calculate taxes, complete returns and make statements and payments to the necessary organizations
- Assist in defining and applying Solidarités International’s salary and social policies
- Evaluate risks linked to changes in compensation and social policies
- Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution
- Conduct meetings and communication with personnel
- Track the cost of living
- Update the mission organization chart
Team management:
- Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
- Train, support and evaluate the administrative team at his/her assignment base
- Plan and direct the activities of the administrative team
- Lead meetings for the administrative team
Cash-flow/bookkeeping:
- Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied
- Manage transfers and monitor the security of funds
- Formulate cash-flow forecasts with the logistics officer and the program managers
- Supervise the upkeep and security of safes and cash-boxes
- Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
- Supervise account keeping at his/her base, monitor cash balances
- Monitor bank books for his/her base and keep the safe
- Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
- Verify the accounting files before they are sent to coordination
Budgetary / financial monitoring:
- Update allocation boards for his/her base
- Update and analyze budget follow up in conjunction with logistic and program teams
- Make connections between budgetary consumption and activity progress
- Propose solutions if necessary
- Monitor functioning costs at his/her assignment base
- Oversee adherence to donor administrative procedures
- Aid the administrative coordinator in formulating financial reports and carrying out audits
- Assist in formulating budgets for new projects
Administrative management of the mission:
- Verify and validate all contracts drafted at the base
- Assist in selecting Solidarités International premises
- Ensure administrative monitoring of insurance locations, claims and contracts
Reporting/communication:
- Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
- Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order
- Supervise the sending of administrative files to the coordination
- Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar
Org Chart Position (reporting and functional relationships)
- Line Manager:Field coordinator, base manager
- Line report:Entire base administrative team
- Functional Manager: administrative coordinator
- Functional Report:
Profile Forsaken
- Interpersonal skills : honest, reliable, very good organization, resistance to stress, team player, capacity to delegate and manage, initiative and autonomy, capacity to prioritize
- Professional experience : 2 years’ experience in a similar position in NGO sector
- Languages : English and Hausa
- Qualification : graduation in Finance or HR or any related field
- Finance and HR related skills : budget follow-up, accounting, recruitment, payroll
- IT skills : Excel, Saga, Homere, Outlook, Word
Note
- After clicking the link after select “Admin Manager – Monguno” fill the form and attach your CV
- The CV attached must be named with your name and surname.
- As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.
Interested and qualified? Go to Solidarites International career website on docs.google.com to apply
source: https://jobcenternigeria.com/admin-manager-at-solidarites-international-si-2/
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